Thursday, 22 September 2011

Content Management System – Making The “Easy” Even Easier

Content management system or CMS, is a system used to provide a user with complete control in the creation, modification and management of workflow on any content of a website.

The main idea behind CMS is to make files easier to edit for those individuals who are not experts in web page developing – helping individuals make their website from start to finish.

CMS can also be effectively used to store documents in archives - which is why numerous companies use the system to organize and store files.  Using CMS makes it easier to update a website and locating stored files is made a lot easier.

Standard CMS normal features are: the importing and creation of - documents, videos and photos, recording and tracking of files, saving of files, search and retrieval systems, template creation and lay-out options.

However, before you decide to avail of CMS for your business, you need to first consider two things.

First is, you must take note of the size of your business and its location (most especially if your business has multiple offices in different regions or countries).  This is because each office has its own set data, and for you to incorporate everything in the CMS - you have to edit and manage the entire flow of information of all offices.

Second, you have to consider the types of media that these offices are using - whether they may be documents, videos, audios and images or other media to transfer information.  Take note that the more types of media used – the harder it will be to manage content.

Here are the phases on how CMS can help create WebPages from start to finish.

Create A Plan

Before you even attempt to create your webpage, you must first create a plan as to what and how do you want your website to look like - and what will be its contents.  You also have to consider the type of CMS your going to use and how you can apply it to your project.

Remember that there are a lot of different systems sold online and each has a distinct and unique feature. Selecting the right one for you can make a difference as try to make your own webpage.

Create Content

In creating a webpage using CMS - content creation is always important. This refers to the main concept and structure of the webpage.  CMS provides you with the necessary tools to create your webpage by providing a user friendly easy-to-do authoring system.

It is through this authoring system that CMS is able to provide almost anyone with basic computer skills the opportunity to create and manage websites of their own. In other words, it will give you the autonomy to do what you want with your website.

Manage Content

Managing the content of a page after it is already created is also made easier by CMS. Because this system provides so many useful features - you will be able to have complete control on the data traffic of the web contents in your website.

This will mean that you can easily create your own security settings to provide limited access and restrictions to any data in your website.  CMS will also help you in updating newer versions of your webpage, so that you can compete with other web pages.  This will likewise allow you to utilize other newer versions of Internet browsers for your site.

Workflow takes place in the Content management process.  Workflow is referred to as the process wherein documents undergo the process of approval.  Most CM systems manage the flow and other processes, such as obtaining permissions, email alerts, and other flows for business documents. The system goes thru a lot of different stages - such as initial and final drafting, approving, staging, scheduling, presenting and archiving, and many other processes.

In other words, CMS provides you with a way to manage and control the transfer of information between two or more parties – making the transfer of documents, audios, images, videos, and multimedia contents more organized and in a more logical order.


Publishing the final content on a website or in the Internet is the next phase.  It is in this stage wherein graphics and layout-designs are added to make the website more attractive and to provide more concept to your site’s content. CMS publishing options provide full automation of the websites - so you don’t have to worry much about the order and appearance of the page.


The final step is to present your web site to the entire world.  CMS has numerous features that support different browsers which can actually make your site user-friendly and accessible.  CMS can also build a navigation site for your stored content.

As you can see, Content management system is a user friendly tool which has been designed basically to help people create their own webpage. And though it may be relatively new in the market, the system is now gaining popularity among many web developers and programmers, and even non-computer related professionals.

CMS can also be quite useful even if you already have an existing website – this is because its features for editing, saving and recovering files can actually make things easier for you. Businessmen and other CMS users are already testifying to the efficiency of this system.  It has already caused the increase of annual sales for many companies from all over and with its popularity gaining more and more each day – this system is bound to become the next big thing.

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